Digital · build
Portal and Workflow Systems
Take the manual handling out of the processes your business runs on.
Custom internal or client-facing systems that remove manual handling from the processes your business runs on.
Typically £9k – £25k·45 working days·5 executive days
What you get
Clarity on the constraint. Evidence behind it. A plan to act.
Not a template with your name on it. This is the fixed section plan for this service — the same one your executive and the delivery engine work to.
01 — Workflow as built
States, transitions and who can do what.
02 — Data model
Entities, fields and retention.
03 — Training notes
Role by role.
04 — Support and change
How to raise issues and request changes.
Who leads it
Someone who has sat in the seat.
A sector-matched senior operator from the Nuub network leads the work — an operator who has run a business of your size, not a junior consultant or a generalist analyst.
Chair · NED · MD · COO · CFO · CTO level
Matched for relevant operating experience, sector context and business scale.
Named before kick-off, verified by Nuub, and signed up to the Nuub Network Agreement — confidentiality, conflicts and insurance — before they are assigned. One rematch at no cost if the fit is wrong.
The discipline applied
A product lead writing a build specification and handover for an operations team.
How it works
From evidence to action in 45 working days.
01 — Brief complete
The client completes the build brief and supplies the systems, data and access the build depends on.
By day 4 · You
02 — Requirements workshop and scope confirmation
Requirements, data model and acceptance criteria agreed with the sponsor, including what is explicitly out of scope.
By day 8 · Your executive
03 — Build
The system is built against the agreed acceptance criteria.
By day 31 · Your executive
04 — Client acceptance testing
The client tests the system against the acceptance criteria they agreed.
By day 38 · You
05 — Go live, training and handover
The system goes live, the team is trained and the handover pack is issued.
By day 45 · Nuub
06 — Client review and acceptance
The client reviews the released deliverable and either accepts it or asks for changes.
By day 50 · You
Delivery: 45 working days from a complete brief and the required evidence. You then have 5 working days to review, with 1 revision round included in the fee.
What we need from you
- Required
- Current forms, spreadsheets or templates · Sample records
Your time commitment
Approximately 3 hours
Brief, evidence, interviews and review across about 9 weeks. Nuub OS carries the analysis and the drafting; this is the part only you can do.
See the dated stage plan, the gates and where your hours goOpen
- Stage 1
Brief complete
By day 4 · YouComplete when: Every required field answered and every required evidence item supplied.
- Stage 2
Requirements workshop and scope confirmation
By day 8 · Your executiveComplete when: Scope confirmation signed off by the client sponsor.
- Stage 3
Build
By day 31 · Your executiveComplete when: Every acceptance criterion demonstrably met in a test environment.
- Stage 4
Client acceptance testing
By day 38 · YouComplete when: Client has tested and logged any defects.
- Stage 5
Go live, training and handover
By day 45 · NuubComplete when: System live, training held and handover pack acknowledged.
- Stage 6
Client review and acceptance
By day 50 · YouComplete when: Client accepts the deliverable, or the review window of 5 working days closes.
Completing the brief
The intake wizard, saved as you go and finishable in more than one sitting.
20 min
Assembling the evidence
2 required items — accounts, management information and operating data. Most of it already exists.
1 h
Kick-off call
Live time with your executive.
45 min
Reading and responding
Inside the 5-working-day review window, with 1 revision round included.
45 min
The brief
Delivery starts on a complete brief, not on payment. Your workspace opens the moment you buy, with 5 short sections, 19 required questions and progress saved as you go.
- Business context
- The constraint
- Workflow to digitise
- People and decision rights
- What good looks like
Nuub OS
Human judgement. AI-assisted analysis.
Nuub OS structures the evidence, the analysis and the working draft so your executive spends their time where it matters — interrogating the problem, testing the conclusions and applying judgement.
Nothing reaches you until your executive has reviewed, challenged and approved it.
What “done” means
- Deliverable released in the client portal and acknowledged
- Debrief session held and recorded
- Client feedback captured
- Next-stage recommendation logged against the account
Quality promise
- Every figure in your deliverable is traceable to evidence you supplied, or clearly labelled as an estimate.
- If we recommend something you have already tried, we explain what would be different this time.
- Every recommendation states the owner, the cost, the effort and the expected commercial effect.
- Plain board-level language. No padding, no jargon, no reheated slides.
- When the evidence is not enough to support a conclusion, we say so — and we name exactly what is needed.
Proof
See what the process looks like in practice
Cutting nine days out of quote-to-placement
An illustrative scenario based on patterns we see repeatedly in recruitment businesses between £4m and £12m turnover.
9 days to 2 days Time to price a role
Manufacturing and engineering · IllustrativeAn operating rhythm that removed the founder from daily firefighting
An illustrative scenario drawn from common patterns in owner-managed manufacturing businesses.
-66% in 90 days Founder escalations
Illustrative examples are labelled as such. Published client outcomes are reported against a stated baseline, measure and timeframe.
Price
Typically £9k – £25k
One engagement. Defined scope. Quoted before you commit.
The deposit starts the work and is credited in full against the build. The balance is quoted in the scoped proposal before anything else is charged.
Price basis
£7,950 buys 5 executive days and every artefact listed above, delivered in 45 working days from a complete brief.
Not included: implementation of the recommendations, travel outside standard UK visits, and any additional workstream you ask for later. Each is quoted in writing before it starts.
What is included
- 5 executive days
- Working portal
- Build specification
- Training and support pack
- 5 working day review window
- 1 revision round
£7,950 payable today · 45 working days
A £7,950 deposit starts the work and is credited in full against the build; the balance is quoted in the scoped proposal before anything else is charged.
Full terms — scope, review window, revisions, cancellation and ownership — are shown in full at checkout and must be accepted before payment.
How the work runs
- 01
Scope agreed in writing
Outcome, measure, timeline and price, before the work starts.
- 02
Evidence gathered
Interviews, data and documents — structured, not a questionnaire.
- 03
Findings and recommendation
What is true, what it costs, and what to do about it.
- 04
Handover and next step
A deliverable you own, and a clear decision about what follows.
Not ready for the full engagement?
Take the free 12-minute Nuub Constraint Assessment to see where the greatest constraint is likely to sit across your business.
Find your constraint — freePortal and Workflow Systems
Typically £9k – £25k · 45 working days